| Pri | Task | Details | Stream | Crit | Status | Progress | Start | Deadline | Completed | Ageing | Owner | Tasklist owner | Assigned by | Part no / model | Supplier / dealer | Value NPR | Remarks | Continues from |
|---|
Download the template, fill one row per task, then drop the file back here.
Rows carrying an existing Task ID update that task instead of duplicating it.
Dates accept YYYY-MM-DD, DD/MM/YYYY or DD-MM-YYYY.
Urgency × criticality weight × remaining effort, normalised to 100. Urgency runs from 10 (due beyond 30 days) to 145 (30+ days overdue). Criticality weights are Critical 4, High 3, Medium 2, Low 1. A task at 80% progress carries less weight than one untouched; a Blocked task is lifted 15% because it needs someone else to move.
On-time delivery over the last 90 days (30), criticality-weighted overdue control (30), momentum from average progress and share of open tasks actually started (20), and critical coverage — how many Critical and High items are genuinely on track (20).
Calendar days between today and the deadline: overdue 15d+, 8–14d, 1–7d, due today, 1–3d, 4–7d, 8–30d, 30d+, no deadline. Completed and cancelled tasks leave the matrix and feed the trendline instead.
A link goes in the sheet, so everyone sees it on every machine. A photo or PDF is kept in this browser and the sheet records its name, kind and size — other people will see that it exists but cannot open it. To let them open it, put the file in Drive and add the link too.
Tick a line when it is done. task raises it in the register straight away; form opens the full form with the wording already in it. A line that is not really a to-do — something you just wrote down — can be marked as a note, and it will never ask to be carried forward.
A task that continues another names it in Continues from. Each task still closes on its own; the chain is how the whole story reads afterwards — what was raised first, what closed it, and what it handed on to. Newest activity first.
Verified and Recommended print only when you fill them in. New names are added to the directory when you save.
Pictures are scaled down, shown on the memo, and built into the PDF and the Word file. They are kept in this browser against the memo — they are not uploaded to the sheet, so to let a colleague re-edit a memo with its pictures, put the file in Drive and paste the link below as well.
Anything after a | is treated as a link.
Put the file itself in Drive and paste the share link — the memo carries the reference,
not the file.
Generated from the constants the script actually uses, so it cannot drift. Change a weight in Code.gs and this follows.
The full name has to match how they are written in Owner, Tasklist Owner and Assigned By — that is what their tasks are matched on. A password is stored as a salted, repeated hash; nobody, including you, can read it back.
These used to live in Code.gs and needed a redeploy to change. They are now stored in the sheet’s Settings tab and take effect on the next load — here, on the phone, and in the sheet’s own dropdowns.
The weight multiplies the priority score. At the same deadline a ×4 task outranks a ×1 one. Scores are normalised against the heaviest weight, so adding a level above the current top rescales everything — the order is unchanged, the numbers shrink.
A closed status leaves the ageing matrix, scores zero priority, and counts towards on-time delivery instead. At least one status has to stay open.
Your definition, not a calculation. Whatever you put here is offered as buttons when someone edits Progress, so 50% means the same thing to everyone instead of being a guess. Leave it empty to keep typing plain numbers.
These are offered for Owner, Tasklist Owner and Assigned By, and they are the names a memo can be signed by — the designation is what prints under the signature. A name typed by hand that is not on this list still works; it turns up below for you to sort out.
These appear on the
Overall dashboards tab, one at a time, as big as the screen allows.
A name, the address, and a note if it needs one. Only http and
https addresses are kept — a sheet is shared, and an address
is something a browser will be told to open.
A supplier’s parts man, a dealer, a transporter. Kept apart from our own people because they never own a task — they are who a task is with. Offered when you type a supplier or dealer.
Names that were typed by hand rather than picked from the list — including the same person spelt two ways. Nothing here is corrected on its own: “Ram” and “Ram Bahadur” might be one person or two, and only you know which. Until you change one, it keeps showing exactly as it was typed.